7 Questions to Ask When Upgrading Meeting Room Audio Systems

How do you drive employee productivity amid changing workplace and work style demands? Enabling people to connect and collaborate at anytime from anywhere is crucial. And the expected proliferation of distributed work is among the top factors causing organizations to re-think their meeting rooms.

Here’s what to ask to ensure you get the best meeting spaces and network audio device for your needs:

1. How big is the meeting room?
   Equip the room according to its size and dimensions. Specific spaces and use cases require thoughtful design to produce the best outcomes.
2. Who is attending?
   The equipment needs to reflect both the number of in-room participants and those joining remotely.
3. Can everyone see the screens?
   Consider where the visual display is placed so that there’s no risk of frustration amongst participants craning to be part of the meeting.
4. Where will people sit?
   Seating configuration and location should be part of your audio solution design so that it is right-fit to the meeting space and use case – without increasing complexity or sacrificing functionality.
5. Can everyone hear?
   Getting the room acoustics right is crucial. Excellent audio ensures people joining remotely can hear (and be part of) the in-room meeting – effortlessly. It will help to fully engage all active parties in collaborative sessions. Check out potential noise pollution sources, such as thin walls, busy hallways, etc. when placing your equipment.
6. Can everyone collaborate – from anywhere?
   There’s a range of collaboration tools designed to ensure meetings are inclusive and productive. Conferencing features such as audio, video, screen share, host controls, recording, chat, and more drive interactive and professionally conducted meeting sessions.
7. Is it easy to install, use and manage your audio solution?
   Network audio devices installed in ceilings, walls and tables, and placed on tabletops must work together as systems, from configuration through installation, use, management and monitoring. Standardization on certified audio devices will streamline room audio management and drive user adoption. Consider remote management to empower support staff with full control from anywhere.
   
   

Discover more about how (and why) to upgrade office collaboration spaces and ensure they’re fit for new ways of working here.

Read the Frost & Sullivan report here.